We are looking for a Financial and Administrative Assistant who will be supporting the implementation of the financial management of Eutropian, which includes payments and invoice processing, budgeting, controlling, analyzing, and improving financial management systems in the company.

The role will be working closely with the Managing Directors. 

POSITION DETAILS

• Location: Vienna, Austria
• Work commitment: 60-80  hours per month
• Contract: Kollektivvertrag Information und Consulting, category III (starting from €820 netto for 60h per month, increasing according to experience) 
• Application deadline: There is no application deadline. We evaluate incoming applications continuously until we have found the right candidate(s)t. That’s why we recommend applying as quickly as possible!

   

To apply please send application to info@eutropian.org 

• Curriculum in Europass format in English; 
• Cover Letter expressing the motivation and experience. 
• Start date: As early as possible (upon agreement)
  
  

ABOUT US 

Eutropian is an organisation that provides support in advocacy, research, and policy to foster inclusive urban processes. Our expertise lies in urban regeneration, cultural development, community participation, local economic development, and social innovation.

As a team we are deeply passionate about a crucial and overarching topic: Just Cities.

Given the current challenges we face, we recognize the significance of inclusion, equality, and equal access. We take pride in serving as a bridge between community groups, citizen initiatives, municipalities, and EU institutions. Our focus lies in participation, fundraising, and policy development, as well as in designing collaboration and communication within local and international ecosystems.

Eutropian is based in Vienna with team members also operating in Budapest and Rome. 

Further information: www.eutropian.org

JOB DESCRIPTION 

While many tasks, areas of work, and projects will be shaped by you in alignment with the whole Eutropian team, we are looking for your support in the following areas: 

• Accounts payables – leading the incoming invoice process, preparing monthly accounts payables overview, preparing payments
• Accounts receivables – leading the outgoing invoice process, preparing monthly accounts receivable overview, collecting accounts receivables
• Budgeting and financial forecasting of the organization
• Controlling company budget
• Continuing the upgrade of our financial processes and related systems integrations
• Leading annual and monthly accounts closures, as well as tax and project audits
• Supporting financial reporting in funding applications and ongoing projects (e.g. financial design and financial project reporting)
• Acting as a liaison to external service providers (such as tax advisors and payroll accounting) 
• Acting as a liaison to national and international funding agencies and programmes (FFG, Horizon Europe, etc.) 
  
  

THE CANDIDATE’S IDEAL WORK EXPERIENCE AND SKILLS

• Min. 2 years of experience in budgeting, financial management, and controlling, ideally within the non-profit / research sector (in Austria);
• Excellent knowledge of German and English language (including the ability to interpret and understand legal documents);
• Familiarity with or ability to gain respective knowledge in non-profit tax-related legal topics in Austria;
• Capacity to analyse the financial data;
• Willingness to acquire new skills, openness to learn and develop with the organization and the team;
• Willingness to work in a team both through presence and online meetings;
• Well-versed with programs like MS Excel, G-Drive;
• Open to learning about new digital tools and programs and motivation to create workflows with digital tools;
• A high degree of self-reliance and (self-) organizational skills;
  
  

BENEFITS OF WORKING WITH EUTROPIAN

• Work in a passionate and inclusive team, always willing to support one another; 
• A working environment of NGOs, researchers, social entreprises, full of ideas and passion;
• Work 60–80 hours per month through an employment contract under Austrian regulation; 
• flexible working hours, remote work hours on agreement. Work in the office in Vienna with the local team but also remotely online with the Rome and Budapest team.